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Updates to MEDUSA Personnel Records [[PD-5SL-1001]] is a Policy Document of the [[Fifth Space Lord]] | Updates to MEDUSA Personnel Records [[PD-5SL-1001]] is a Policy Document of the [[Fifth Space Lord]] issued 4 May 2020. It outlines procedures for updating members' [[MEDUSA]] records. | ||
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2. If a rating is requested a member of BuPers checks the members academic record in order to ensure proper coursework is completed.<br> | 2. If a rating is requested a member of BuPers checks the members academic record in order to ensure proper coursework is completed.<br> | ||
3. The update is made to the members record within 1 week of the email being sent, and a reply is sent stating the updates have been made. <br> | 3. The update is made to the members record within 1 week of the email being sent, and a reply is sent stating the updates have been made. <br> | ||
a. If no reply has been received within 1 week, the requestor should follow up with 5sl@trmn.org and deputy@bupers.trmn.org to check on the status of the request. | *a. If no reply has been received within 1 week, the requestor should follow up with 5sl@trmn.org and deputy@bupers.trmn.org to check on the status of the request. | ||
===Commissioning, Decommissioning, or Change of Command of a chapter=== | ===Commissioning, Decommissioning, or Change of Command of a chapter=== | ||
All requests for this type of update must come from the appropriate authority:<br> | All requests for this type of update must come from the appropriate authority:<br> | ||
* For [[RMN|Navy]]/[[RMACS]]/[[RMMM]] Chapters the requests will come from the [[BuShips]]<br> | |||
* For [[RMMC]] Chapters the requests will come from [[COMFORCECOM]]<br> | |||
* For [[RMA]] Chapters the request will come from King William's Tower<br> | |||
* For [[Civilian]] Chapters the request will come from the Office of the Home Secretary<br> | |||
* Any request not from these sources will not be processed | |||
====Process==== | ====Process==== | ||
1. Email the request or the text of the order to bupers@trmn.org<br> | 1. Email the request or the text of the order to bupers@trmn.org<br> | ||
2. BuPers will process update and movement of all members involved in the order within 1 week of the email being sent, and will reply stating the updates have been made.<br> | 2. BuPers will process update and movement of all members involved in the order within 1 week of the email being sent, and will reply stating the updates have been made.<br> | ||
a. If no reply is received within 1 week, follow up with 5sl@trmn.org and deputy@bupers.trmn.org to check on the status of the request.<br> | *a. If no reply is received within 1 week, follow up with 5sl@trmn.org and deputy@bupers.trmn.org to check on the status of the request.<br> | ||
3. If any CO/XO/Bosun notices they do not have the required permissions for their role in MEDUSA after the update has been confirmed, they may then contact bupers@trmn.org to get us to review.<br> | 3. If any CO/XO/Bosun notices they do not have the required permissions for their role in MEDUSA after the update has been confirmed, they may then contact bupers@trmn.org to get us to review.<br> | ||
a. Chapter CO's have the ability to:<br> | a. Chapter CO's have the ability to:<br> | ||
1. Perform Promotions for members of their chapter<br> | *1. Perform Promotions for members of their chapter<br> | ||
2. File Chapter reports<br> | *2. File Chapter reports<br> | ||
3. View detailed member information of every chapter member<br> | *3. View detailed member information of every chapter member<br> | ||
b. Chapter XO's have the ability to:<br> | b. Chapter XO's have the ability to:<br> | ||
1. File Chapter reports<br> | *1. File Chapter reports<br> | ||
2. View detailed member information for every chapter member<br> | *2. View detailed member information for every chapter member<br> | ||
c. Chapter [[Bosun]]'s have the ability to:<br> | c. Chapter [[Bosun]]'s have the ability to:<br> | ||
1. View detailed member information for every chapter member.<br> | *1. View detailed member information for every chapter member.<br> | ||
===Members being added/removed from outside chapter level positions=== | ===Members being added/removed from outside chapter level positions=== | ||
1. The request must come from the command staff of where the position resides.<br> | 1. The request must come from the command staff of where the position resides.<br> | ||
a. requests from individual members will be replied back to and asked that their CO's contact BuPers to get it updated<br> | *a. requests from individual members will be replied back to and asked that their CO's contact BuPers to get it updated<br> | ||
2. Email the request to bupers@trmn.org stating the Member's Name, RMN #, Position they will be filling, new rank if required and request any special MEDUSA permissions that will be required for that role and reasons for those permissions.<br> | 2. Email the request to bupers@trmn.org stating the Member's Name, RMN #, Position they will be filling, new rank if required and request any special MEDUSA permissions that will be required for that role and reasons for those permissions.<br> | ||
a. If the new rank is more than 1 rank above their current rank it is a Brevetted rank and must be held for a period of 12 months (6 months for instructors), to become their permanent rank.<br> | *a. If the new rank is more than 1 rank above their current rank it is a Brevetted rank and must be held for a period of 12 months (6 months for instructors), to become their permanent rank.<br> | ||
b. If they are leaving the position before that time period is up please indicate which rank they are going down to.<br> | *b. If they are leaving the position before that time period is up please indicate which rank they are going down to.<br> | ||
3. BuPers will process updates to the members record within 1 week of the email being sent, and a reply sent stating the updates have been made.<br> | 3. BuPers will process updates to the members record within 1 week of the email being sent, and a reply sent stating the updates have been made.<br> | ||
a. Not all special permission requests may be honored for positions. If it is not honored we will tell you why in the reply.<br> | *a. Not all special permission requests may be honored for positions. If it is not honored we will tell you why in the reply.<br> | ||
b. If no reply has been received within 1 week follow up with 5sl@trmn.org and deputy@bupers.trmn.org to check on the status of the request.<br> | *b. If no reply has been received within 1 week follow up with 5sl@trmn.org and deputy@bupers.trmn.org to check on the status of the request.<br> | ||
===High Rank Promotions=== | ===High Rank Promotions=== | ||
1. All requests for Promotions above what Chapter/Fleet CO's/Space Lords can do which are not as a result of taking on a new position must be communicated to BuPers by the appropriate Board.<br> | 1. All requests for Promotions above what Chapter/Fleet CO's/Space Lords can do which are not as a result of taking on a new position must be communicated to BuPers by the appropriate Board.<br> | ||
a. If you wish a delay in entering the information into MEDUSA in order to make a special announcement, please indicate such.<br> | *a. If you wish a delay in entering the information into MEDUSA in order to make a special announcement, please indicate such.<br> | ||
2. Request is to be e-mailed to bupers@trmn.org stating the Member's Name, RMN #, new rank, and effective date.<br> | 2. Request is to be e-mailed to bupers@trmn.org stating the Member's Name, RMN #, new rank, and effective date.<br> | ||
a. If no effective date is given the date of the email will be used.<br> | *a. If no effective date is given the date of the email will be used.<br> | ||
3. Updates to the members record will be processed by BuPers within 1 week of the email being sent, and a reply given stating the updates have been made.<br> | 3. Updates to the members record will be processed by BuPers within 1 week of the email being sent, and a reply given stating the updates have been made.<br> | ||
a. If a delay is requested BuPers will respond they have received the email and are waiting to process it.<br> | *a. If a delay is requested BuPers will respond they have received the email and are waiting to process it.<br> | ||
i. A follow up email must be provided by the CO as when it is good to enter the information into a member's record.<br> | **i. A follow up email must be provided by the CO as when it is good to enter the information into a member's record.<br> | ||
b. If no reply has been received within 1 week follow up with 5sl@trmn.org and deputy@bupers.trmn.org to check on the status of the request.<br> | *b. If no reply has been received within 1 week follow up with 5sl@trmn.org and deputy@bupers.trmn.org to check on the status of the request.<br> | ||
==Special Circumstances== | ==Special Circumstances== | ||
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===[[Order of Queen Elizabeth]]=== | ===[[Order of Queen Elizabeth]]=== | ||
1. The OQE office will email bupers@trmn.org when updates are announced to the Order | 1. The OQE office will email bupers@trmn.org when updates are announced to the Order | ||
a. BuPers will make all changes to members OQE on the main service record of the appropriate members which are in the announcement within 1 week and reply back that it has been completed.<br> | *a. BuPers will make all changes to members OQE on the main service record of the appropriate members which are in the announcement within 1 week and reply back that it has been completed.<br> | ||
b. If no reply has been received within 1 week please follow up with 5sl@trmn.org and deputy@bupers.trmn.org to check on the status of the request.<br> | *b. If no reply has been received within 1 week please follow up with 5sl@trmn.org and deputy@bupers.trmn.org to check on the status of the request.<br> | ||
2. If a member notices their OQE on their main service record is incorrect they may e-mail bupers@trmn.org and provide what their rank should be.<br> | 2. If a member notices their OQE on their main service record is incorrect they may e-mail bupers@trmn.org and provide what their rank should be.<br> | ||
a. BuPers will email the OQE office and request confirmation of the rank, update if confirmed, and reply back to original e-mail with whether it is updated or not.<br> | *a. BuPers will email the OQE office and request confirmation of the rank, update if confirmed, and reply back to original e-mail with whether it is updated or not.<br> | ||
b. If no reply has been received within 2 weeks please follow up with 5sl@trmn.org and deputy@bupers.trmn.org to check on the status of the request.<br> | *b. If no reply has been received within 2 weeks please follow up with 5sl@trmn.org and deputy@bupers.trmn.org to check on the status of the request.<br> | ||
====[[Order of chivalry|Other Knightly Orders]]==== | ====[[Order of chivalry|Other Knightly Orders]]==== | ||
1. The [[FLA]]'s office will email bupers@trmn.org with quarterly updates to the different [[Order of chivalry|Knightly Orders]] once announced<br> | 1. The [[FLA]]'s office will email bupers@trmn.org with quarterly updates to the different [[Order of chivalry|Knightly Orders]] once announced<br> | ||
a. BuPers will make all changes to Knightly Orders on the main service record of the appropriate members which are in the announcement within 1 week and reply back it has been completed.<br> | *a. BuPers will make all changes to Knightly Orders on the main service record of the appropriate members which are in the announcement within 1 week and reply back it has been completed.<br> | ||
b. If no reply has been received within 1 week please follow up with 5sl@trmn.org and deputy@bupers.trmn.org to check on the status of the request.<br> | *b. If no reply has been received within 1 week please follow up with 5sl@trmn.org and deputy@bupers.trmn.org to check on the status of the request.<br> | ||
2. If a member notices their Knightly orders are of the wrong rank they may email bupers@trmn.org and provide what their rank should be.<br> | 2. If a member notices their Knightly orders are of the wrong rank they may email bupers@trmn.org and provide what their rank should be.<br> | ||
a. BuPers will email the FLA's office to confirm what the member's rank should be for the appropriate Knightly Order, update if confirmed and reply back to the original email. | *a. BuPers will email the FLA's office to confirm what the member's rank should be for the appropriate Knightly Order, update if confirmed and reply back to the original email. | ||
b. If no reply has been received within 2 weeks please follow up with 5sl@trmn.org and deputy@bupers.trmn.org to check on the status of the request. | *b. If no reply has been received within 2 weeks please follow up with 5sl@trmn.org and deputy@bupers.trmn.org to check on the status of the request. | ||
===Peerages=== | ===Peerages=== | ||
1. The Speaker of the House of Lords will email bupers@trmn.org with quarterly updates to the [[Peerage]] after they are announced.<br> | 1. The Speaker of the House of Lords will email bupers@trmn.org with quarterly updates to the [[Peerage]] after they are announced.<br> | ||
a. BuPers will make all changes to Peerage on the main service record of the appropriate members which are in the announcement within 1 week and reply back it has been completed. | *a. BuPers will make all changes to Peerage on the main service record of the appropriate members which are in the announcement within 1 week and reply back it has been completed. | ||
b. if no reply has been received within 1 week please follow up with 5sl@trmn.org and deputy@bupers.trmn.org to check on the status of the request.<br> | *b. if no reply has been received within 1 week please follow up with 5sl@trmn.org and deputy@bupers.trmn.org to check on the status of the request.<br> | ||
2. If a member notices their Peerage is incorrect they may email bupers@trmn.org and provide what it should be<br> | 2. If a member notices their Peerage is incorrect they may email bupers@trmn.org and provide what it should be<br> | ||
a. BuPers will email the Speaker of the House of Lords to confirm the proper peerage level and update if confirmed and reply back to the original e-mail.<br> | *a. BuPers will email the Speaker of the House of Lords to confirm the proper peerage level and update if confirmed and reply back to the original e-mail.<br> | ||
b. If no reply has been received within 2 weeks please follow up with 5sl@trmn.org and deputy@bupers.trmn.org to check on the status of the request.<br> | *b. If no reply has been received within 2 weeks please follow up with 5sl@trmn.org and deputy@bupers.trmn.org to check on the status of the request.<br> | ||
===Non-Primary Chapter Change Request=== | ===Non-Primary Chapter Change Request=== | ||
1. If your “local” chapter is not listed as the primary chapter in MEDUSA email bupers@trmn.org if you wish to change to a new local chapter.<br> | 1. If your “local” chapter is not listed as the primary chapter in MEDUSA email bupers@trmn.org if you wish to change to a new local chapter.<br> | ||
a. The tool in MEDUSA for Branch/Chapter change requests only supports changing the Primary Chapter 2. BuPers will update your record changing your “local” chapter to the new one of your choice within 1 week and reply back it | *a. The tool in MEDUSA for Branch/Chapter change requests only supports changing the Primary Chapter<br> | ||
2. BuPers will update your record changing your “local” chapter to the new one of your choice within 1 week and reply back it | |||
has been completed<br> | has been completed<br> | ||
a. If no reply has been received within 1 week please email 5sl@trmn.org and deputy@bupers.trmn.org to check on the status of the request<br> | *a. If no reply has been received within 1 week please email 5sl@trmn.org and deputy@bupers.trmn.org to check on the status of the request<br> | ||
===Death of a Member=== | ===Death of a Member=== | ||
1. Any member may email bupers@trmn.org with the Name, Chapter (if known), RMN # (if known) of a recently deceased member for transfer to [[HMS Valhalla]]. | 1. Any member may email bupers@trmn.org with the Name, Chapter (if known), RMN # (if known) of a recently deceased member for transfer to [[HMS Valhalla]]. | ||
a. BuPers will move the member to HMS Valhalla with an effective date of the e-mail or actual date of death if provided within 2 days and reply back that it has been completed. | *a. BuPers will move the member to HMS Valhalla with an effective date of the e-mail or actual date of death if provided within 2 days and reply back that it has been completed. | ||
b. If no reply has been received within 2 days please follow up with 5sl@trmn.org and deputy@bupers.trmn.org to check on the status of the request.<br> | *b. If no reply has been received within 2 days please follow up with 5sl@trmn.org and deputy@bupers.trmn.org to check on the status of the request.<br> | ||
2. If any member is found to report a fellow member as deceased to BuPers who is not it will be considered harassment and referred to JAG for review of the member’s actions. | 2. If any member is found to report a fellow member as deceased to BuPers who is not it will be considered harassment and referred to JAG for review of the member’s actions. | ||
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==External Links== | ==External Links== | ||
[https://forums.trmn.org/viewtopic.php?f=645&t=13556 Link to PD-5SL-1001 as published at the TRMN Forums (pdf attached to forum post)] | [https://forums.trmn.org/viewtopic.php?f=645&t=13556 Link to PD-5SL-1001 as published at the TRMN Forums (pdf attached to forum post)] | ||
[[Category: Policies]] | |||