BuShips:CO manual/Operations/Promotions: Difference between revisions

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Promotions are a way to track the progress of members as they participate in the organization. Some ranks, at the service line, only require time in grade and a certain amount of points, whereas other ranks also require exams and even promotion boards. Some promotions are obligatory, and it is your job as chapter CO to ensure the member gets promoted on time. Furthermore, if a member is due for review at a promotion board, you’re required to submit that member to a promotion board, where members will review their activities, coursework, and accomplishments to determine whether or not that individual is due promotion to the next rank.

You, as a chapter CO, have the authority to promote members up to E-6, so long as the member meets the criteria set forth in Admiralty Order 1701-01. You may also find yourself in need of more officers. If your ship is above the minimum members, and promoting someone will not put you over 20% of your crew being officers, you may promote someone to Ensign (O-1). Anyone who has been a Petty Officer 3rd class for at least 4 months is eligible to become an officer. Promoting officers is a good way to delegate tasks to spread the load and encourage participation, as well as potentially start grooming them for becoming a CO of a chapter of their own.

You, as a chapter CO, have the authority to promote members up to E-6, so long as the member meets the criteria set forth in [[Orders:Admiralty Order 1701-01]]. You may also find yourself in need of more officers. If your ship is above the minimum members, and promoting someone will not put you over 20% of your crew being officers, you may promote someone to Ensign (O-1). Anyone who has been a Petty Officer 3rd class for at least 4 months is eligible to become an officer. Promoting officers is a good way to delegate tasks to spread the load and encourage participation, as well as potentially start grooming them for becoming a CO of a chapter of their own.

=== Points and Career Track Systems ===

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There are many things that a member can do to earn promotion points. For example, taking the first course earns two points. Every 3 months' time in service garners one point. Every three months as a Command Triad Member earns an additional point. Attending a chapter event or meeting earns a point, etc. Points are also gained for awards earned.

For a complete table of points and promotion requirements, see [[Admiralty Order 1707-01]].

For a complete table of points and promotion requirements, see [[Orders:Admiralty Order 1707-01]].

=== Obligitory Promotions ===

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=== Brevets ===

Brevet promotions are for the purpose of filling command positions, or to fulfill minimum officer requirements for a chapter; NO brevet shall be done to O-1 past the chapter minimums for officers. Brevets require completed courses for that rank but don’t need the typically required points or time in grade. If a member is brevetted, they MUST perform at the position requiring the brevet rank for at least one year in order to retain that rank when the position is vacated, otherwise they will be ~~demoted~~ to their ~~rank~~ previously held ~~with~~ TIG ~~earned~~ towards the next rank.

Brevet promotions are for the purpose of filling command positions, or to fulfill minimum officer requirements for a chapter; NO brevet shall be done to O-1 past the chapter minimums for officers. Brevets require completed courses for that rank but don’t need the typically required points or time in grade. If a member is brevetted, they MUST perform at the position requiring the brevet rank for at least one year in order to retain that rank when the position is vacated, otherwise they will be reduced to their previously held rank, and have earned TIG towards the next rank accounted for.

Brevets for your chapter shall only be performed by the 3SL/D3SL. These are done as part of a new commissioning of a chapter, to perform a change of command or appointment of command staff, or to brevet someone in order to fill an officer deficiency. You as a chapter CO do not have brevet authority.

=== How to Promote in MEDUSA ===

The Bureau of Ships thanks RADM Geoffrey Strayer for sharing his step-by-step guide for use in this CO Manual which was used to create the following bulleted lists.

==== 1. ====

* Log into MEDUSA

* Go to your ship’s roster by clicking on the ship name

* Members eligible for promotion will be at the top of the list with their names in green.

* The leftmost column in P/P-E (Promote/Promote-Early) and shows the eligible rank of the member.

* If MEDUSA shows members can be promoted – promote them.

[[File:MEDUSA_Promote_Roster.png|200px]]

==== 2. ====

* Click on the ‘Promotions’ button, second blue button from the left.

[[File:MEDUSA_Ship_Roster.png|400px]]

* The Promotion Board Information page will open and all promotable persons are sorted into categories:

# Eligible for Early Promotion – Promote only with permission from the member and requires they have the proper number of promotion points.

# Eligible for Promotion – Promote!

# Eligible for Merit Promotion – Promote only with permission from the member. Be sure not to exceed the maximum 20% officer limit for your crew size.

# Recommend for Warrant – add a blurb

# Eligible for Promotion Board – Active members who are eligible for promotion should be sent to the promotion board.

[[File:MEDUSA_Promo_Board_Info_1.png|400px]] [[File:MEDUSA_Promotion_Details.jpg|400px]]

[[File:MEDUSA_Promo_Board_Info_2.png|400px]]

==== 3. ====

* To promote eligible crew, click the checkboxes next to their name. Alternatively, click the checkbox next to ‘All’ to select everyone in that section.

[[File:MEDUSA_Promote_Checkboxes.png|200px]]

* Once all your promotable crew are selected, click on the green ‘Promote the selected members’ button

[[File:MEDUSA_Promote_Button.png|200px]]

* MEDUSA will then show a list of everyone who was just promoted and what their new rank is and sends a notice to BuPers about the changes.

[[File:MEDUSA_Promotion_Results.jpg|400px]]

=== Post Promotion ===

This is the fun part – notifying membership of the promotions, especially the individuals just promoted as well as your echelon leadership. There is no TRMN-mandated format, so take what you like from other orders and letters to create your own. The following has been graciously shared by RADM Strayer.

I tried to find a real-world template, and didn’t see one that applied, so I poached from (and adjusted) Bill Lochen’s emails from when he was in command. You can phrase this however you like - be yourself!

I (personal practice) also lump all Service promotions onto one sheet, with a reference to AO1707-01 (the points AO). However, if a member has taken so much as one test, I send them their own form and email.

Either way, the new system makes even that easier! You can copy and paste the promotion information directly from the site into the notice, with all the grade and rank information already in a consistent format.

I use Google Drive as an easy way to keep these in one place I can access from anywhere.

If you choose to copy this format, remember that the name of the org can’t be in TRMN Red, that is restricted use.

Pasting the results from above into the area highlighted in blue, then exporting to PDF makes a nice, quick, easy format to send to your members.

Remember, if there is a mass promotion of Service members, to BCC them all, to protect their information.

The next step is to post this in the Forum, in the Promotions subforum. Per admins, please don’t cross-post to the ship forum or other locations.

Also, it may take up to 24 hours to have members show as promoted in the database, and thus site. If it goes over that time, send a ticket in to [mailto:bolthole.trmn.org bolthole.trmn.org].

[[File:Chapter Promotion Order.png|400px|left]]

[[Category:BuShips]]

[[Category:CO Manual|002]]

[[Category:Manuals]]

@@ Line 9: / Line 9: @@
 Promotions are a way to track the progress of members as they participate in the organization. Some ranks, at the service line, only require time in grade and a certain amount of points, whereas other ranks also require exams and even promotion boards. Some promotions are obligatory, and it is your job as chapter CO to ensure the member gets promoted on time. Furthermore, if a member is due for review at a promotion board, you’re required to submit that member to a promotion board, where members will review their activities, coursework, and accomplishments to determine whether or not that individual is due promotion to the next rank.
-You, as a chapter CO, have the authority to promote members up to E-6, so long as the member meets the criteria set forth in Admiralty Order 1701-01. You may also find yourself in need of more officers. If your ship is above the minimum members, and promoting someone will not put you over 20% of your crew being officers, you may promote someone to Ensign (O-1). Anyone who has been a Petty Officer 3rd class for at least 4 months is eligible to become an officer. Promoting officers is a good way to delegate tasks to spread the load and encourage participation, as well as potentially start grooming them for becoming a CO of a chapter of their own.
+You, as a chapter CO, have the authority to promote members up to E-6, so long as the member meets the criteria set forth in [[Orders:Admiralty Order 1701-01]]. You may also find yourself in need of more officers. If your ship is above the minimum members, and promoting someone will not put you over 20% of your crew being officers, you may promote someone to Ensign (O-1). Anyone who has been a Petty Officer 3rd class for at least 4 months is eligible to become an officer. Promoting officers is a good way to delegate tasks to spread the load and encourage participation, as well as potentially start grooming them for becoming a CO of a chapter of their own.
 === Points and Career Track Systems ===
@@ Line 23: / Line 23: @@
 There are many things that a member can do to earn promotion points. For example, taking the first course earns two points. Every 3 months' time in service garners one point. Every three months as a Command Triad Member earns an additional point. Attending a chapter event or meeting earns a point, etc.  Points are also gained for awards earned.
-For a complete table of points and promotion requirements, see [[Admiralty Order 1707-01]].
+For a complete table of points and promotion requirements, see [[Orders:Admiralty Order 1707-01]].
 === Obligitory Promotions ===
@@ Line 43: / Line 43: @@
 === Brevets ===
-Brevet promotions are for the purpose of filling command positions, or to fulfill minimum officer requirements for a chapter; NO brevet shall be done to O-1 past the chapter minimums for officers.  Brevets require completed courses for that rank but don’t need the typically required points or time in grade. If a member is brevetted, they MUST perform at the position requiring the brevet rank for at least one year in order to retain that rank when the position is vacated, otherwise they will be demoted to their rank previously held with TIG earned towards the next rank.
+Brevet promotions are for the purpose of filling command positions, or to fulfill minimum officer requirements for a chapter; NO brevet shall be done to O-1 past the chapter minimums for officers.  Brevets require completed courses for that rank but don’t need the typically required points or time in grade. If a member is brevetted, they MUST perform at the position requiring the brevet rank for at least one year in order to retain that rank when the position is vacated, otherwise they will be reduced to their previously held rank, and have earned TIG towards the next rank accounted for.
+Brevets for your chapter shall only be performed by the 3SL/D3SL. These are done as part of a new commissioning of a chapter, to perform a change of command or appointment of command staff, or to brevet someone in order to fill an officer deficiency. You as a chapter CO do not have brevet authority.
+=== How to Promote in MEDUSA ===
+The Bureau of Ships thanks RADM Geoffrey Strayer for sharing his step-by-step guide for use in this CO Manual which was used to create the following bulleted lists.
+==== 1. ====
+* Log into MEDUSA
+* Go to your ship’s roster by clicking on the ship name
+* Members eligible for promotion will be at the top of the list with their names in green.
+* The leftmost column in P/P-E (Promote/Promote-Early) and shows the eligible rank of the member.
+* If MEDUSA shows members can be promoted – promote them.
+[[File:MEDUSA_Promote_Roster.png|200px]]
+==== 2. ====
+* Click on the ‘Promotions’ button, second blue button from the left.
+[[File:MEDUSA_Ship_Roster.png|400px]]
+* The Promotion Board Information page will open and all promotable persons are sorted into categories:
+# Eligible for Early Promotion – Promote only with permission from the member and requires they have the proper number of promotion points.
+# Eligible for Promotion – Promote!
+# Eligible for Merit Promotion – Promote only with permission from the member.  Be sure not to exceed the maximum 20% officer limit for your crew size.
+# Recommend for Warrant – add a blurb
+# Eligible for Promotion Board – Active members who are eligible for promotion should be sent to the promotion board.
+[[File:MEDUSA_Promo_Board_Info_1.png|400px]] [[File:MEDUSA_Promotion_Details.jpg|400px]]
+[[File:MEDUSA_Promo_Board_Info_2.png|400px]]
+==== 3. ====
+* To promote eligible crew, click the checkboxes next to their name.  Alternatively, click the checkbox next to ‘All’ to select everyone in that section.
+[[File:MEDUSA_Promote_Checkboxes.png|200px]]
+* Once all your promotable crew are selected, click on the green ‘Promote the selected members’ button
+[[File:MEDUSA_Promote_Button.png|200px]]
+* MEDUSA will then show a list of everyone who was just promoted and what their new rank is and sends a notice to BuPers about the changes.
+[[File:MEDUSA_Promotion_Results.jpg|400px]]
+=== Post Promotion ===
+This is the fun part – notifying membership of the promotions, especially the individuals just promoted as well as your echelon leadership.  There is no TRMN-mandated format, so take what you like from other orders and letters to create your own.  The following has been graciously shared by RADM Strayer.
+I tried to find a real-world template, and didn’t see one that applied, so I poached from (and adjusted) Bill Lochen’s emails from when he was in command. You can phrase this however you like - be yourself!
+I (personal practice) also lump all Service promotions onto one sheet, with a reference to AO1707-01 (the points AO). However, if a member has taken so much as one test, I send them their own form and email.
+Either way, the new system makes even that easier! You can copy and paste the promotion information directly from the site into the notice, with all the grade and rank information already in a consistent format.
+I use Google Drive as an easy way to keep these in one place I can access from anywhere.
+If you choose to copy this format, remember that the name of the org can’t be in TRMN Red, that is restricted use.
+Pasting the results from above into the area highlighted in blue, then exporting to PDF makes a nice, quick, easy format to send to your members.
+Remember, if there is a mass promotion of Service members, to BCC them all, to protect their information.
+The next step is to post this in the Forum, in the Promotions subforum. Per admins, please don’t cross-post to the ship forum or other locations.
+Also, it may take up to 24 hours to have members show as promoted in the database, and thus site. If it goes over that time, send a ticket in to [mailto:bolthole.trmn.org bolthole.trmn.org].
+[[File:Chapter Promotion Order.png|400px|left]]
 [[Category:BuShips]]
 [[Category:CO Manual|002]]
 [[Category:Manuals]]

BuShips:CO manual/Operations/Promotions: Difference between revisions

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