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PD-2SL-0003 Art Creation Policy

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PD-2SL-0003 v.1
Owner BuPlan
Contact cos@buplan.trmn.org
Approved 2020.04.25

PD-2SL-0003 — TRMN Art Creation Policy (version 1) is a Bureau of Planning policy document describing the process for requesting the creation of new artwork. It was approved 25 April 2020.

Introduction/Purpose

Describe the process for requesting the creation of new artwork.

Scope

This Policy Directive applies to all Members of The Royal Manticoran Navy and its Components, Allied Services, Groups and Subgroups (hereafter, TRMN).

Prerequisites

  1. Read the TRMN 2020 Organizational Style Guide so that you have an understanding of the scope of work that can be created for you.
  2. If you have part of the art (for example an image you want to be placed in the center of a crest), download and complete the appropriate release forms.
  3. If you do not have any art, formulate an idea of what you are looking for and submit it to art@trmn.org.
  4. All requests for new art creation must be submitted no less than six weeks in advance of the due date.
  5. All requests must be emailed to art@trmn.org and include a "need by date".

Procedure

1. Request submission

Function/Role Task
Submitter / With Partial Art
  1. Ensures that artwork to be submitted is in vector format.
  2. Completes appropriate release forms for inclusion with artwork request
  3. Emails all materials and any additional information to art@trmn.org.
Submitter / Without Art
  1. Emails art@trmn.org with request, including as much information as possible regarding the artwork they would like created.
Art Department
  1. Acknowledges initial email request within 72 hours by responding to email.
  2. Adds request to project queue.
  3. Assigns an Artist to work with Submitter to create the requested artwork.
Artist
  1. Reviews material and information provided by Submitter.
  2. Consults with Submitter for clarification if necessary.
  3. Consults with College of Arms if necessary.
  4. Sends artwork to Art Director for approval.
Art Director
  1. Reviews & approves artwork.
Artist
  1. Sends artwork to Submitter.
Submitter
  1. Approves draft or asks for changes.
Artist
  1. Completes changes (if any) and finalizes artwork.
  2. Emails new artwork to Submitter along with appropriate documentation.
  3. Saves artwork to TRMN Synology for future use and reference.

Responsible Parties

  • Submitter – Any member of TRMN who creates a piece of artwork for TRMN use.
  • Art Department – Responsible for reviewing all TRMN organizational artwork - art@trmn.org.
  • Art Director – The person responsible for oversight of the Art Department.
  • Artist – A member of the Art Department staff who is trained in the artwork, branding and marketing standards of the organization.

Resources

  • 2020 TRMN Organizational Style Guide
  • Inkscape – An SVG editor that is free and open source
  • Adobe Illustrator – Software that allows the user to create artwork

Forms

  • JAG Artwork & Photography Release Form
  • Model Release Form
  • Artwork Approval Form

References

AOs
Admiralty Order 1406-01
Directives
SOPs

Definitions

  • Artwork - Any Illustration, Painting, Digital Graphic Media, Photography, Audio, Video or Textual Creation.
  • Vector Graphic – Computer graphic images that are defined in 2D points, which are connected by lines and curves to form polygons and other shapes.
  • Raster Graphic – Computer graphic which is a bitmap image, a dot-matrix data structure that represents a general rectangular grid of pixels (points of color), viewable via a monitor, paper or other display medium. These are unacceptable for submission (examples include .jpeg, .gif, and .png).
  • .svg - Scalable Vector Graphic file format.
  • .ai – Adobe Illustrator file format.

Version History

Version Date Submitted FLA Approval JAG Approval 1SL Approval
(initials & date)		 2SL Approval
(initials & date)		 Changes
A.1 4/10/20 DRAFT
1 4/25/20 ML via email CMK Approved
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