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Policy Document PD-FLA-002

Revision as of 02:11, 13 July 2026 by MDGarcia (talk | contribs) (Full transcription of PD-FLA-002 Personnel Qualification and Training Program from source PDF (was a stub); cross-reference links added)
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PD-FLA-002 — Personnel Qualification and Training Program
Version 1.0
Owner FLA
Type PD
Div. Impacted All
State DRAFT
Date Created 09SEP2019

PD-FLA-002 — Personnel Qualification and Training Program (version 1.0) is a policy document of the Office of the First Lord of the Admiralty, created 9 September 2019. It describes how personnel qualifications and training are specified and documented.

1. Objective

The purpose of this procedure is to describe how personnel qualifications and training are specified and documented.

2. Scope

This procedure applies to qualification and training of all The Royal Manticoran Navy: The Official Honor Harrington Navy, Inc. (TRMN) Command Work.

3. Definitions

3.1. BuTrain Instructor - Personnel from Butrain who develop training curricula and assignments in consultation with Royal Council Members.
3.2. Command Work – Activities that require some minimal level of training within The Royal Manticoran Navy: The Official Honor Harrington Fan Association, Inc.
3.3. TRMN Members – Members within the TRMN.
3.4. MEDUSA – A system used to record training activities electronically.

4. Responsibilities

The roles described in the Procedure section, below, are accountable for their assigned steps. Delegation to a qualified resource is permissible, but the role named below remains accountable.

5. References

5.1. MEDUSA Training Record
5.2. FORM-FLA-003 – Royal Council and Space Lord Signature Record
5.3. TEMP-FLA-002 – Job Description

6. Procedure

6.1. Developing Training Content

Function/Role Task
BuTrain Instructor
  1. Work with appropriate stakeholders to facilitate development, review, and finalization of training content.
  2. Upload final training content to BuTrain for final approval

6.2. Developing and Configuring Training Curricula

Function/Role Task
BuTrain Instructor
  1. Works with Functional Area Heads as needed to define and update TRMN core and role-based training curricula, including the following elements:
    1. Role name (for role-based curricula)
    2. TRMN rules for inclusion of individuals in role (for role-based curricula)
    3. Required control documents and other training content
  2. Configure company core and role-based training curricula in BuTrain system.

6.3. Assigning Training Curricula

Function/Role Task
BuPers or Designee
  1. Upon confirmation of application for TRMN Membership, approves information for a new user into MEDUSA.
BuTrain Instructor
  1. If needed, works with appropriate Royal Council member or Space Lord to define individual training requirements.
  2. Manages additional training results provided to the user via MEDUSA, as needed

6.4. Completing and Documenting Training Assignments

Function/Role Task
TRMN Member
  1. Upon Membership approval by BuPers,
    1. Completes 0001 course for their Division, if they wish
    2. Sets their Path (Line, Staff, Service) in MEDUSA
    3. Completes any voluntary courses
  2. Throughout tenure with TRMN,
    1. Completes newly assigned rank or leadership training requirements
    2. Completes any additional voluntary courses as desired
BuTrain Instructor
  1. Upon completion of any course, uploads record to MEDUSA
BuTrain
  1. Periodically confirms completion of training with Royal Council members and/or other Space Lords and follows up as needed to ensure compliance.

6.5. Maintaining Job Descriptions and Qualifications

Function/Role Task
Royal Council member and/or Space Lord Chief of Staff
  1. For each open position, working with Royal Council member and/or Space Lord, develops or updates job description, including position title and minimum required education and experience, using TEMP-FLA-002.
Royal Council member and/or Space Lord
  1. Approves and levels the job upon receiving the completed job description.
  2. Signs job description and stores PDF in a secure location

6.6. Organogram

Function/Role Task
Royal Council member and/or Space Lord Chief of Staff
  1. Maintains up-to-date organogram in a secure location

7. Appendicies

7.1. TEMP-FLA-002 – Job Description Template

8. Document History

Version Document History/Description of Revision Author Date
1.0 NEW – Created new PD for training effecting All Departments M.Lessem 06SEP2019

9. Approval Activity

The following approvals are recorded (☒ = completed sign-off):

(Additional optional "Approval Task (if required)" signature boxes follow in the source document, unused.)

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